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Meeting Date:
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5/21/2025 - 2:00 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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11.25 BUSINESS: Sales and Service Agreement With Sanorbix, LLC for Affordable Care Act Management and Healthcare Reform Services (funded through the General Fund in an estimated amount of $28,372)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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The Affordable Care Act (ACA) requires that employers offer medical benefits to all employees–including substitutes, walk-on coaches, tutors, etc.-- who have worked an average of 30 hours or more each week during the previous 12 months. The penalties for not offering a medical plan that covers the Minimum Essential Coverage to 95 percent of eligible employees can be substantial. In addition, the ACA places tax reporting requirements on entities, including the completion and mailing of mandatory IRS Form 1095-C (Parts I, II, & III) and the completion and filing of the IRS Form 1094-C (Parts I, II, III & IV) for each employee.
The District has been working with Sanorbix for the last ten (10) years to ensure compliance with the complexities of the ACA. Sanorbix has provided a system to track the benefits eligibility of employees as described above. In addition, Sanorbix has assisted in the labor-intensive 1095-C process.
This Agreement would allow the continued use of the Sanorbix system for tracking employee eligibility, individual IRS coding and reporting, and the completion and mailing of the mandatory IRS forms for each employee.
The total estimated cost of this Agreement is $28,372, which will be adjusted based on the actual number of employees and mailings.
The term of this Agreement shall be from July 1, 2025, through June 30, 2026.
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Funding:
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The cost for this item will be included in the 2025-26 operating budget funded through the General Fund.
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Recommendation:
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It is recommended that the Board of Trustees approve the Sales and Service Agreement with Sanorbix, LLC for Affordable Care Act management and healthcare reform services.
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Approvals:
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Recommended By:
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Signed By:
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Adam Estrada - Director - Risk Management and Environmental Safety
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Signed By:
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Sylvia Hinojosa - Director - Purchasing
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Dr. Jose Luis Araux - Superintendent
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