Review Agenda Item
Meeting Date: 6/12/2024 - 3:00 PM
Category: Consent Calendar
Type: Action
Subject: 12.60 BUSINESS: Report of Purchases - May 2024
Strategic Plan:
Enclosure
File Attachment:
ROP - PUHSD_May 2024.pdf
Summary: Attached is the Report of Purchases which includes a summary of contracts, purchase orders, and direct payments made during the preceding month. Contracts and purchase orders are created for the purpose of expending funds according to the negotiated terms and conditions and can be created for either one-time purchases or for expenditures throughout the fiscal year. With expenditures, such as utilities or services that cover an extended period of time or the duration of a fiscal year, the contract or purchase order for the entire amount of the anticipated expenditure is created at the beginning of the fiscal year in order to encumber funds. Warrants are drawn against approved contracts and purchase orders in accordance with board policy. Direct payments are created when a warrant is drawn that is not associated with a contract or purchase order.

Pursuant to Administrative Regulation (AR) 3312, this Report of Purchases excludes purchase orders with any capital equipment, asset, or any item with a unit cost above $10,000 and purchase orders with a total cost in excess of $50,000. Purchases meeting these thresholds are presented to the Board in separate reports for approval or ratification. Contracts in excess of $10,000 appearing on this Report of Purchases have also been brought before the Board for approval or ratification as individual agenda items and including full contract documents. Contracts not exceeding $10,000 are listed within the Report of Purchases.
Funding: The cost for this item is included in the 2023-24 operating budget.
Recommendation: It is recommended that the Board of Trustees approve the Report of Purchases for May 2024.
Approvals:
Recommended By:
Signed By:
Sylvia Hinojosa - Director - Purchasing
Signed By:
Candace Reines - Deputy Superintendent
Signed By:
Grant Bennett - Superintendent
Vote Results:

Original Motion
Member David Nelissen Moved, Member Anthony T. Stafford, Sr. seconded to approve the Original motion 'It is recommended that the Board of Trustees approve the Report of Purchases for May 2024.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
David Nelissen     Yes
Anthony T. Stafford, Sr.     Yes
Edward Garcia, Jr.     Yes
Elizabeth Vallejo     Yes
Steve Campos     Yes