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Meeting Date:
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8/16/2023 - 3:00 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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11.28 BUILDING AND GROUNDS: Ratification of Amendment No. 4 to the Account-Ability Software Services Agreement With Colbi Technologies, Incorporated (funded through Various Facilities Funds in the amount of $55,000, not the General Fund)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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On June 20, 2019, the Perris Union High School District entered into an Agreement with Colbi Technologies, Inc. (Colbi) for their Account-Ability Software Services. The Account-Ability software is designed to track every financial aspect of the Perris Union High School District (PUHSD) Capital Facilities Program. Colbi’s Account-Ability software services include training, software support services, including online and phone support, spring and fall workshops, software application updates, annual web services, and an archival exit plan which provides all records and data related to the District’s Capital Facilities Projects, once these are requested. The Account-Ability software allows the Facilities Department staff to track contracts and planning over multiple fiscal years. The software also tracks stop notices, retention, and contract contingencies related to Facilities Projects.
Additionally, the software helps ensure the District complies with the new State audit requirements for projects receiving State Matching Funds through the State Facilities Program. Account-Ability tracks Bond Program expenditures and produces the required State and Bond oversight committee reports. Customized reports can also be configured and produced.
Amendment No. 4 to the Agreement extends the term for one (1) year at a cost of $55,000, as outlined in the original Agreement. The term of this Amendment No. 4 shall be from August 1, 2023, through July 31, 2024.
This item is being brought before the Board as ratification due to the receipt of the Amendment after the June 2023 Board meeting.
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Funding:
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The cost for this item is included in the 2023-24 operating budget funded through Various Facilities Funds, not the General Fund.
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Recommendation:
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It is recommended that the Board of Trustees ratify Amendment No. 4 to the Account-Ability Software Services Agreement with Colbi Technologies, Incorporated.
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Approvals:
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Recommended By:
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Signed By:
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Hector Gonzalez - Director of Facilities
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Signed By:
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Sylvia Hinojosa - Director - Purchasing
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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Vote Results:
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| Original Motion | | Member David Nelissen Moved, Member Edward Garcia, Jr. seconded to approve the Original motion 'It is recommended that the Board of Trustees ratify Amendment No. 4 to the Account-Ability Software Services Agreement with Colbi Technologies, Incorporated.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Elizabeth Vallejo | Yes | | David Nelissen | Yes | | Edward Garcia, Jr. | Yes | | Anthony T. Stafford, Sr. | Yes | | Steve Campos | Yes | |
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