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Meeting Date:
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2/15/2023 - 3:30 PM
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Category:
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Action Items
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Type:
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Action
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Subject:
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14.14 TECHNOLOGY: Award of RFP #011923-03 - E-Rate Category Two Equipment Switches to ConvergeOne (funded through the General Fund in the amount of $218,655.57)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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The Schools and Libraries Program of the Universal Service Fund makes discounts available to eligible schools and libraries for telecommunication services, Internet access, and internal connections. The E-Rate program is intended to ensure that schools and libraries have access to affordable telecommunications and information services.
To ensure a fair and open competition, applicant “districts” are required to post an initial Federal Communications Commission (FCC) Form 470 on the Universal Service Administrative Company (USAC) E-Rate Productivity Center (EPC) portal website and then wait at least 28 days after posting the Description of Services Requested & Certification Form 470 before selecting a service provider, executing any contracts, or signing and submitting the Services Order and Certification Form (Form 471). The District posted FCC form 470 as required.
School Districts must select the most cost-effective provider of the desired products or services eligible for support, with price as the primary factor.
FCC rules require that an applicant sign a contract with the service provider before submitting a completed Service Ordered and Certification Form (Form 471). Applicants must be able to demonstrate that they had a signed and dated contract in place at the time Form 471 is submitted. The E-rate Form 471 filing window closes March 31, 2023.
The District sought proposals from California Multiple Awards Schedule (CMAS) and/or WSCA-NASPO Service Providers to purchase a network school site switching solution.
Utilization of this CMAS contract is contingent upon approved funding for the 2023-24 E-Rate year and the District is under no obligation to proceed with the recommended contract. Costs to the District can be discounted from 60 percent to 90 percent dependent upon the service and District eligibility.
The California Multiple Award Schedules (CMAS) are established for information technology and non-information technology products and services that have been competitively assessed, negotiated, or bid primarily by the federal General Services Administration, but not exclusively. The contracts are structured to comply with California procurement codes, guidelines, and policies, and provide for the highest level of contractual protection.
Public Contract Code (PCC) Sections 10290 et seq. and 12101.5 include approval for local government agencies to use CMAS for acquisition of information technology and non-information technology products and services.
The selected CMAS contractor for the project is ConvergeOne.
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Funding:
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The cost for this item is contingent upon E-rate funding for 2023-24 year and will be included in the operational budget funded through the General Fund.
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Recommendation:
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It is recommended that the Board of Trustees award RFP #011923-03 - E-Rate Category Two Equipment Switches to ConvergeOne.
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Approvals:
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Recommended By:
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Signed By:
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Joseph Williams - Executive Director - Technology
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Signed By:
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Sylvia Hinojosa - Director - Purchasing
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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Vote Results:
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| Original Motion | | Member David Nelissen Moved, Member Elizabeth Vallejo seconded to approve the Original motion 'It is recommended that the Board of Trustees award RFP #011923-03 - E-Rate Category Two Equipment Switches to ConvergeOne.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Steve Campos | Yes | | Edward Garcia, Jr. | Yes | | Elizabeth Vallejo | Yes | | David Nelissen | Yes | | Anthony T. Stafford, Sr. | Yes | |
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