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Meeting Date:
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Category:
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Type:
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Subject:
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6.16 BUSINESS: Report of Purchases - January 2024 |
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Strategic Plan:
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Enclosure:
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File Attachment:
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Summary:
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Attached is the Report of Purchases, which includes a summary of contracts, purchase orders, and direct payments made during the preceding month. Contracts and purchase orders are created for the purpose of expending funds according to the negotiated terms and conditions and can be created for either one-time purchases or expenditures throughout the fiscal year. With expenditures, such as utilities or services that cover an extended period of time or the duration of a fiscal year, the contract or purchase order for the entire amount of the anticipated expenditure is created at the beginning of the fiscal year in order to encumber funds. Warrants are drawn against approved contracts and purchase orders in accordance with board policy. Direct payments are created when a warrant is drawn that is not associated with a contract or purchase order.
Pursuant to Administrative Regulation (AR) 3312, this Report of Purchases excludes purchase orders with any capital equipment, asset, or any item with a unit cost above $10,000 and purchase orders with a total cost in excess of $50,000. Purchases meeting these thresholds are presented to the Board in separate reports for approval or ratification. Contracts in excess of $10,000 appearing on this Report of Purchases have also been brought before the Board for approval or ratification as individual agenda items, including full contract documents. Contracts not exceeding $10,000 are listed within the Report of Purchases. |
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Funding:
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The cost for this item is included in the 2023-24 operating budget. |
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Recommendation
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It is recommended that the Board of Trustees approve the Report of Purchases for January 2024. |
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Approvals:
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Recommended By: |
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Signed By: |
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Sylvia Hinojosa - Director - Purchasing |
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Signed By: |
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Candace Reines - Deputy Superintendent |
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Signed By: |
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Grant Bennett - Superintendent |
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Vote Results:
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| Original Motion | | Member Anthony T. Stafford, Sr. Moved, Member Elizabeth Vallejo seconded to approve the Original motion 'It is recommended that the Board of Trustees approve the Report of Purchases for January 2024.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | David Nelissen | Yes | | Anthony T. Stafford, Sr. | Yes | | Edward Garcia, Jr. | Yes | | Elizabeth Vallejo | Yes | | Steve Campos | Yes | |
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